Tutorial: Creating Office Master

Office Master

Select the location of the Office where the employee is currently posted. A seating office is a physical location where the employee works. This can be a location like a building, site office, corporate office. Concept of a seating office is another parallel and independent grouping which is only linked by employees assignment through Organisation Master.

Off Days have to be defined for each Office. Off Days automatically determine your availability for shifts. Attendance reflects Off Days defined as per Office wise policy.

The seating office also determines the Professional tax rate applicable for that state, and ESI applicability.

This interface is also used for seating up weekly and other offday for the different offices.

Main Info

Code: Enter abbreviated or short name for the office. For example 'DU1' for Demo Unit1.

Description: Enter the name of the office

Belongs To: Select the name of the office to which this office belongs to. Belongs to help in creating further detailing of locations of an office, example, floors in a building, block or tower in a complex.

Radius in Meters : Define the value for geo-fencing for the office premise. The value entered here will be applied on latitude and longitude and will be considered as office premises for attendance purpose through the Payroll mobile app. Example, if the office is located at 22.551037009980366, 88.3539316809006, 2 meters can be given as the tolerance or geo-fencing range.

Latitude: Define the latitude where the office is located. Example, 22.551073220579273

Longitude: Define the latitude where the office is located. Example, 88.35391742324393

Click on Add New Row button to setup one row for each off day for an office. To add another off day, add another row. For Employees whose off days are different, they can be defined through the Employee wise Off Day. Any Employee wise Off days defined override the office wise off day setting.

Off Type: Select off day type - Weekly Offday or Other. If a fixed day of every week is off, choose Weekly Offday. This will go hand in hand with Is Every Week Off. Is Every Week Off should be checked marked in case of Weekly off day. If the off day is not applicable for all weeks, choose Other off type, and keep the Is Every Week Off field unchecked.  

Week Offday: Select the weekly offday from the drop down list.

Is Every Week Off: Tick this box if the offday will be observed for all weeks of the month. After saving “week 0” will be updated for every week off.

Example of Office wise week off

Address Info

Enter the address, city, postal code, phone number and email address of the office. As soon as the city is selected or entered, the state and country will be populated automatically. 

Localization

Professional tax and ESI rules are dependant on the state where the office is located, i.e. Seating Office and not the salary or working business unit.

PTax Applicable: Select the State where the office is located so that Professional tax for that state can be activated.

ESI Applicable: Check mark if ESI is applicable for this office.

Professional Tax deduction for different states

Some reports related to Seating Office are

Employee List with Seating Office

Employee Pay Register with Seating Office

Employee CTC Register

Tutorial: Creating Office Master

© Gamut Infosystems Limited